Centralised Office 365 Email Signature Management

Dynamically Controlled Across Your Company


Full Product Trial

Completely FREE

for 30 Days

Central management

Centralised Management

Easily control the email signatures of your entire company, from one central database.

Quick and easy changes

Make company-wide changes in seconds.

Easy signature designer

Use our advanced rich text and HTML editors. As well as ‘drag and drop’ for Office 365

Maintain consistency

Ensure that every email leaving your company has the correct signature.

Dynamic Application

Apply custom signatures to recipients based on rules, such as different signatures for those internal / external to your company.

Look and Feel

Company logo and colours on every email

Multiple designs

Signatures applied based on rules or groups, for example a holiday signature in December.

Dynamic across devices

Dynamic signatures are applied no matter what device is used.
Email branding
mobile email signature

...And Many More Features

Crossware Mail Signature has many other great features including the below, and many more!

Legal Disclaimers

Ensure that every email leaving your company is legally compliant.

Secure Processing

Works in a secure closed‑loop ensuring privacy and data sovereignty.

Any Device

Send emails from any device and automatically include the correct email signature.

Crossware Mail Signature is used by leading organisations around the world





Select your user number by dragging the slider below. Subscription pricing is available for Office 365Exchange and Domino.

USD 1.00 user / month
USD 10.00 month
(Billed Annually)
More than 500 users? Click the button below to get a quote.
Get a Quote
Change currency
Your subscription is billed annually and available for Office 365, Exchange and Domino.

Initial minimum purchase of 10 users.

Email support and software updates are included in this price.

Prices exclude local taxes where applicable.

Signature Configuration and Migration Services are available upon request.

Check out our video to find out how it works!

A Few Happy Customers

David Jones
World Vision
National Geographic
Crossware Mail Signature Case Studies sharp

“Crossware has allowed us to implement changes to email signatures nationwide instead of relying on the end user to change their signature individually. This gives us a consistent look and feel to all communications”.

Read the case study

Crossware Mail Signature Case Studies olympus

“We were relying on everyone setting up their own, which resulted in inconsistency and people were taking liberties with their job titles. We could see a clear benefit of being able to control the signatures centrally.”

Read the case study

What Our Customers Say

Isuzu Australia

It’s set and forget, but can be very flexible to cater for marketing promos.

Dragon IT

Works faultlessly, easy to configure and roll out. Excellent product and already have recommended to others.

QBE Insurance

Good product, reasonable pricing, great support. Overall good value.

The Chamber of Commerce (NL)

Crossware Mail Signature offers a great set of features ensuring consistent corporate identity across emails while providing very flexible configuration settings.


We continue to exceed our customer’s needs and demonstrate our proven expertise in delivering quality solutions, and as such are a Microsoft Partner with a Gold Competency in Application Development.


Crossware Mail Signature for Office 365 was the winner of the 2017 Microsoft NZ Partner Award for Cloud Packaged Solutions.

Feature Summary

Centralised Management

Control all email signatures from one central database.

Complete Creative Control

Begin with a template, or start completely from scratch.

Mobile Email Signatures

Signatures included on all emails, from any device.

Email Advertising

Include targeted messages on every email. Create more opportunities.

Email Branding

Include your company’s branding and correct personal details on every email.

Email Disclaimers

Specify an email disclaimer to be appended to all emails leaving your company.

Now It's Your Turn

You've seen the features and heard from our happy customers, now it's your turn to benefit from Crossware Mail Signature.
crossware mail signature for office 365 manager

Get Started with a Free 30 Day Full Product Trial