Create Email Disclaimers with Crossware

Crossware helps companies create email disclaimers across any device. With our software, you can add a signature disclaimer to internal or external emails – or both. With Crossware, you can also create different disclaimers for separate departments of your organisation.

Why is an email signature disclaimer important for your business? Signature disclaimers are used to ensure that your company is compliant with the laws of the recipient’s country. To avoid a hefty penalty, it is vital to abide by your local security regulations.

lotus notes email compliance

Correct placement

Insert disclaimers below the most recently typed text rather than at the bottom of the thread to ensure relevancy.


Give specific individuals editing rights for your disclaimer and make them tamper-proof for everybody else.

All devices

Keep your email disclaimer compliant and consistent across all devices from the desktop to the iPhone and beyond.

View our international email disclaimer laws slideshow

Why Should you Have a Signature Disclaimer?

Different countries have specific regulations in place regarding email disclaimers. For example, in the EU, business emails must include the company name and registration details. Companies in the EU who do not follow these rules may be penalised. Modern internet security is becoming stricter – even just a stray email, and companies can be dealt with serious fines.

Fortunately, Crossware makes it easy for companies to create a disclaimer for emails, with the signature disclaimer simply inserted below the most recently typed text. We offer internal and external settings for email disclaimers, meaning you can choose which recipients will see an email privacy statement at the end of your email. You will also have complete control over which individuals will have editing rights for your disclaimers.

Manage Email Disclaimers with Ease

Crossware software is fully compatible with Microsoft Office 365, Microsoft Exchange, IBM Domino, and IBM SmartCloud Notes. Crossware is also supported on all device types, from desktop computers to mobile phones – allowing you to keep your disclaimers consistent no matter which devices you send from.

Create an email disclaimer signature with Crossware today. We offer a free trial for 30 days, which will give you full access to our software. You’ll also get a live demo and product walk-through. No credit card information is required for the trial. Fill out our free trial request form to get started.

Try Crossware Mail Signature for 30 days, for free!