This independent review of Crossware Mail Signature was published by NotesCode.com. The article was written by author Dale Jones, an administrator with over 15 years experience. Read on to find out why he thinks that buying Crossware Mail Signature is a "no-brainer".
Compliance and Branding for Notes Signatures
Only in the past 15 years or so has email been an inherent and necessary part of corporate communications. It started as an internal method of communicating with other employees, and soon expanded outside the organisation to global employees, than to vendors, business partners, friends and family, and anyone else who could send and receive email. It is now the most used and critical communication method in business.
Since email could arguably be the most influential aspect of corporate communications, it is essential like any other business communication to maintain the corporate branding on the employee's email signature. In the corporate world, most companies have a marketing department. It is the responsibility of the marketing personnel to motivate potential consumers to take an interest in their products, increase sales, increase profits, and project the same consistent, professional, corporate image for a company.
Unfortunately, Domino and Notes do not offer a viable solution for controlling the signature, branding or disclaimer compliance in emails. Each user must create and maintain their own signature elements such as, contact information, corporate tag line, slogan, logo, disclaimers, and other pertinent information. Compliance for email signatures is a must as most lawsuits will inevitable look at emails for evidence to use in the case. Plus, new laws, such as the EU signature disclosure directive, affect every corporate email user.
As an administrator of 12,000 users, I can tell you how nice it would be to have a central control system for signatures especially for a multi-national company. No doubt many of my Domino admin counterparts or developers have created some work-around. We ourselves have tried a work around.
This one is one of those "no-brainers" for your Notes email branding and disclaimer compliance. Plus, you can introduce your marketing department to its advertising abilities.
You can demo their software with about 20 minutes of setup time. Once you have their solution in place, you can move on to another project with peace of mind.
About the author - Dale Jones has worked as a Notes/Domino Developer and administrator since 1994. His expertise has been utilized by fortune 1000 companies for custom application projects and complete corporate deployments. Currently he is responsible for managing a 12,000+ global Notes user community and enforcing corporate E-mail policies and standards worldwide.
Key Findings
Crossware Mail Signature provides central control
A 'no brainer' for notes email branding
Project the same consistent corporate image
Provides advertising abilities
Software has 15 minutes setup time
Crossware provides peace of mind
Crossware Limited is a limited company registered in New Zealand. Registered number: 1040901.
Registered office: c/- PKF Ross Melville, Level 5, 50 Anzac Avenue, Auckland 1010, New Zealand